Directive 4 - Claim Management

Mandatory Requirements

In order to do business for mining purposes, as per the Mining Act and the regulations, claimholders, lessees, or prospector licensees must use the new Mining Lands Administration System (MLAS).  You must also register if you are a land manager or an agent representing a claimholder.

Note: If a Seller needs to transfer a claim, the Buyer needs to be registered.

Persons must be eighteen years of age or older to enrol.

Registration

Before enrolment can start, a user must register for an Ontario ONe-key account.  Instructions can be found on the ONe-key website www.one-key.gov.on.ca.

Existing claimholders, lessees, patent holders, or prospector licensees have been provided a Client Number.

New clients need to register as an ENDM client in order to enroll in MLAS, which is accessed through the ONe-key website.

Enrolment

A valid email address is required in order to enrol into MLAS.

A Client Number and PIN are required in order to complete the MLAS enrolment process.  These enrolment credentials are provided after registration occurs as an ENDM client in ONe-key.

Note: if you are performing any of the claim management transactions as an agent, your client needs to assign that role to you.

Start Claim Management

To start, Select Claim Management from the Left Menu and items will expand

Claim Management menu

The Table of Contents lists the Menu items.  Click on the transaction required

1. Submit Notice of Claim Abandonment

You need to select the Type of Abandonment

Type of Abandonment

  • Full Abandonment of a claim
    • Enter Claim Details
      • Identify the claim or claims that you want to abandon - enter a list of claims (separate by comma and one space), or select from the map viewer.

        Identify Claim
         
      • Note: If there are multiple recorded holders of the claim, the submitter must provide documentation that all recorded holders consent to the abandonment, unless each holder of the claim has appointed the same agent to conduct the function.
      • Click Attach to upload the consent document.
      • Click Next to proceed
    • Identify Cells to Abandon
      • Verify that the correct cells have been chosen
      • Click Back to make changes
      • Click Next to proceed
    • Confirmation
      • If a review is required, it will be identified under the summary

        Claim summary
         
      • Click on Dashboard and you will see the confirmation of the submission

        Abandonment confirmation
  • Partial Abandonment of a multi-cell claim
    • Enter Claim Details
      • Identify the multi-cell claim that you want to partially abandon, or select it from the map viewer

        Enter Claim details
         
      • Attach any supporting documentation required (see Note above)
      • Click Next to proceed
    • Identify Cells to Abandon
      • The cells within the claim already identified will automatically be listed, choose the cell(s) IDs that you wish to abandon and delete those that you do not want to abandon, or select the cells you wish to abandon from the map viewer

        Cells to Abandon

        To alter your selection using the map
        • Click Alter

          Alter your selection using the map
           
        • Click on one of the selection tools to select by rectangle, select by polygon, or select by freehand line
        • Select any cells from the map that you wish to remove from your selection. Remember that selected areas will be abandoned; do not select any areas that you want to retain.
        • Note: Cells remaining in the multi-cell claim must be contiguous to one another; they must share at least one common side
        • When you are happy with your selection, click Confirm
      • Click Next to proceed
      • Review the Summary (the cells you chose to abandon will be listed in the Summary)
      • Click Confirm or
      • Click Back to make changes

        Click 'Next' to submit notice of claim abandonment or 'Back' to identify cells step
    • The Notification of Confirmation of Claim Abandonment Submission will be posted to the Bulletin Board – click to review
    • The email for Confirmation of Claim Abandonment Submission will also be emailed to you

2. Initiate Transfer of Mining Claims

The transfer process has 2 parts (and possibly 3). Part 1: the seller initiates the transfer. If a joint tenant is indicated on the sellers’ claim, then another step is introduced before part 2 can occur. Part 2: the buyer accepts the transfer.  The buyer has 10 days to accept the transfer.  If not accepted within the 10 day period, the pending transaction is deleted.

Note: If claims being transferred are held in Joint Tenancy, an additional step is included in which the Joint Tenant must agree to the transfer before the Buyer can accept. This process is covered in further detail in the next section.

  • Under the Left Menu, Select Claim Management,
  • The menu will expand, Select Initiate Transfer of Mining Claims
  • Identify the Seller and Buyer (you can enter the Client ID or Name)

    Identify Mining Claims to be Transferred
     
  • Identify the claim or claims that you want to transfer. You may enter a claim number or a comma-separated list of claim numbers, or select the claim(s) from the map viewer.
  • Click Back to make changes or
  • Click Next to proceed
  • Enter the Transfer Detail
  • Select the percentage to Transfer for each claim identified.  If a percentage of the transfer claim is held with a joint tenant, then the amount is held collectively by the claim holder and the joint tenant. Refer to section 3 below for joint tenancy

    Percentage to transfer

    Note: this percentage is reflective of the percentage of the claim that the seller holds. For example, if the seller holds 50% and wants to transfer their full interest to another party, they would enter 100%
  • Click Next to proceed
  • Review the summary page and to make sure the details are correct
  • Click Back to make changes
  • Or Click Confirm to proceed

    Transfer of mining claims confirmation
     
  • Confirmation
    • Check Dashboard for Notification of pending Transfer, users can download in PDF
    • Check your email for confirmation of successful submission.
  • Note: In order for the transfer to be complete, the Buyer has to accept the transfer within 10 calendar days of the transfer being initiated.  If it is not done in 10 calendar days, the claim will revert back to the Seller.
  • Note: Seller will receive Notification when Transfer has been Accepted or not by the Buyer.

3. Joint Tenant Approval for Transfer of Mining Claim

Unless a request is made with the recorder prior to the transfer to remove the joint tenancy, mining claims held in joint tenancy can only be transferred if all joint tenants approve the transfer. When one joint tenant initiates a claim transfer, the other joint tenants will receive an email and Bulletin Board message indicating that their approval has been requested to transfer one or more mining claims. All joint tenants must approve the transfer by following the steps below before the buyer is able to accept the transfer of mining claims.

Note: If a joint tenant does not approve the transfer, the transfer cannot be completed. In order to transfer claims in this situation, the joint tenant would need to submit a request to the Provincial Recording Office to have joint tenancy removed from the mining claims. Mining claims that are not held in joint tenancy can be transferred by following the above steps in Section 2 and completed by following the below steps in Section 4

How to approve a pending transfer:

  • Under Claim Management, select Joint Tenant Approval for Transfer of Mining Claim

    Joint Tenant menu
     
  • Any pending transfer requiring your approval will be listed as a hyperlink
  • Click on the applicable pending transfer event.

    Joint Tenant - first step
     
  • Indicate whether you accept or decline to transfer the noted claim(s)
    • To agree to transfer the claim(s);
      • Select accept

        Joint Tenant approval – second step
         
      • Click Next to proceed
      • Review the details of the transfer
      • Click Back to return to previous screen to make changes or
      • Click Next to proceed
      • Review the summary
      • Click Back to make changes or
      • Click Confirm to proceed
      • You will receive a notification confirming that you agreed to the transfer, your approval has been processed successfully

        Joint Tenant approval – fourth step
         
      • Once all required joint tenants approve the transfer, the buyer of the claim(s) will be notified that a transfer is now available to accept
    • To decline to transfer the claims;
      • Select I decline to transfer the noted claim(s)

        Joint Tenant – decline – second step
         
      • Click Next to proceed
      • Review the details of the transfer
      • Click Back to return to previous screen to make changes or
      • Click Next to proceed
      • Review the summary
      • Click Back to make changes or
      • Click Confirm to proceed
      • You will receive a notification confirming that you declined the transfer

        Joint Tenant – decline – fourth step

4. Complete Transfer of Mining Claim

If you are identified as the Buyer in the transfer of a mining claim, you will receive a notification that the transfer has been initiated.  This section explains how you would accept or decline the transfer. To accept a transfer of a mining claim the Buyer must be enrolled in MLAS.

Note: In order for the transfer to be complete, the Buyer has to accept the transfer within 10 calendar days of the transfer being initiated.  If it is not done in 10 calendar days, the claim will revert back to the Seller.

  • Under Claim Management, select Complete Transfer of Mining Claim(s)
  • Identify the Buyer by entering the buyer client ID

    Identify buyer
     
  • Click Next to proceed
  • Any pending transfer requiring your acceptance will be listed as a hyperlink
  • Identify the applicable pending transfer – Click on it, and Transfer Details will open
  • Buyer selects either “Yes” or “No” to Accept Transfer

    View transfer details
     
  • Click Next to proceed
  • Review the summary
  • Click Back to make changes or
  • Click Confirm to complete the transaction
  • Transfer of the mining claim(s) has been completed successfully
  • Seller will receive Notification on Dashboard when Transfer has been completed

5. Submit request for Exclusion of Time

Currently, you can only make an online request for an exclusion of time if you have an early exploration permit application that is on temporary hold, for a mining claim that is in good standing with an “active” status (i.e. not in “pending proceedings” or “requested for lease” status).  For any other exclusion of time request, please refer to the Exclusion of Time policy or contact the Provincial Recording Office.

  • Under Claim Management, select Submit Request for Exclusion of Time
  • Enter the following mandatory information

    Submit request for exclusion of time
    • Submitted For: Enter the client ID of the person or organization who is the holder of the claims or type the client’s name to select a client ID from a drop-down list.
    • Permit Number: Enter the number assigned to the permit application that has been placed on temporary hold.
    • Select tenure: choose one of the three selection methods from the dropdown list.
      • Select claims using the “Select Tenures” tool within the Map Viewer.
        • Enter in or copy and paste a list of mining claim numbers separated by commas
      • Select from a pick list of claims and/or tenures that are associated with the client ID entered at step 1
    • The claims selected by the user will be displayed in the “Selected claims” box.
    • Click Next to proceed.
    • Please review the information displayed in the Summary and verify the information is correct.

      Exclusion of time summary
      • Click Back to make changes or,
      • Click Confirm to submit the request
      • The request for an exclusion of time has been submitted
  • The system will display a message that states “Request for exclusion of time has been submitted successfully”.

    Exclusion of time confirmation
     
  • The system will display a confirmation page containing a summary of the transaction  event 
  • An entry will also be placed on the claim abstracts noting that an application for Exclusion of Time has been submitted.

6. Merge Boundary Claims

Please refer to the Mining Act, R.S.O. 1990, c. M.14 s. 38.3 (3) for further information on merging together boundary claims that had been kept separate during conversion.

  • Under Claim Management select Merge Boundary Claims

    Merge Boundary claims menu
     
  • If you are submitting on behalf of a claimholder, enter their client number into the Submitted For box (you must have been granted the agent permissions to do so)
  • There are a number of circumstances that would prevent you from merging boundary claims. For details, please see the Mining Claims regulation O. Reg. 66/18
  • In the Cell ID box, enter the Cell ID number of cell that contains two or more boundary claims that you wish to merge. You are also able to select a cell from the map by clicking on the map icon

    Cell Identification information
     
  • If selecting from the map;
    • Click on the map icon
    • Use the search features to zoom to an area of interest
    • Use the cell selection tools to select a cell by drawing a rectangle, a polygon, or a freehand line

      Select cell on the Map
       
    • Select a cell that contains two or more boundary claims and click Ok
    • Note: boundary claims can only be merged in one cell at a time
    • When you are happy with your selection, click Continue
  • If the selected boundary claims are held by two or more holders, you must attach signed consent from all holders indicating that they consent to the boundary claims being merged. Refer to Mining Claims regulation 66/18 s. 3.3b
  • Note: once boundary claims are merged, they cannot be separated

    Merge boundary claims – second step
     
  • Click Next to continue
  • Review the summary and ensure the Boundary Claims to be Merged are correct

    Merge boundary claims - summary
     
  • Click Back if changes are required
  • Click Confirm to finalize the transaction
  • The new single cell claim number will be displayed on the confirmation page, along with its anniversary date and ownership

    Merge boundary claims - confirmation
     
  • You will receive a notification on your bulletin board and an email confirming that the selected boundary claims have been successfully merged into a single cell claim

7. Amalgamate Claims

  • Under Claim Management, select Amalgamate Claims

    Amalgamate Mining Claims menu
     
  • There are a number of circumstances that would prevent you from amalgamating claims. For details, please see the Mining Claims Regulation O. Reg. 66/18
  • Please review the policy information and select “I have read and understand the above statements and wish to proceed”

    "Agree to" statements
     
  • If you are submitting on behalf of a claimholder, enter their client number into the Submitted For box (you must have been granted the agent permissions to do so)
  • In the Claim ID(s) box, enter the Claim numbers that you wish to amalgamate. You are also able to select claims by clicking on the map icon

    Identify claim
     
  • If selecting from the map;
    • Click on the map icon
    • Use the search features to zoom to an area of interest
    • Use the cell selection tools to select a cell by drawing a rectangle, a polygon, or a freehand line

      Select tenure on the map
       
    • Select between 2 and 25 cells to amalgamate and click ok
    • Note: boundary claims cannot be amalgamated into multi-cell claims
    • When you are happy with your selection, click Continue
  • If the selected claims are held by two or more holders, you must attached signed consent from all holders indicating that they consent to the claims being amalgamated
  • Note: once claims are amalgamated, whole cells could be abandoned and they cannot be separated or undone.
  • Click Next to continue

    Amalgamate Mining Claims - second step
     
  • Review the summary and ensure all of the information is correct

    Amalgamate Mining Claims - summary
     
  • Click Back if changes are required
  • Click Confirm to finalize the transaction
  • The new multi-cell claim number will be displayed on the confirmation page, along with its anniversary date and ownership

    Amalgamate Mining Claims - confirmation
     
  • You will receive a notification on the bulletin board and email confirming that the selected claims have been successfully amalgamated into a multi-cell claim