Ontario Regulation 308/12 - Forms and Instructions

Ontario’s new online Mining Lands Administration System (MLAS), part of the ministry’s work to modernize the Mining Act, will also substantially impact how clients file required documents and transact with the ministry on mining land matters when the system is fully launched on April 10, 2018. Exploration Plans and permit processes will be affected by the upcoming implementation of MLAS. More information will follow.

Forms and Instructions

The following forms and instructions have been revised or introduced. The additional information sought in the forms will help MNDM fulfill its duty to consult and better assess early exploration projects and their potential impacts:

Exploration Plan Form (revised)

Who Submits This Form and Why?

This form is currently submitted by the early exploration proponent (claim holder or assigned agent) prior to carrying out any exploration plan activities as described in Regulation 308/12 Schedule 2.

How Is the Form Currently Processed?

The applicant sends the completed form to the ministry either by email, fax or postal service. It is reviewed and circulated to notify identified Aboriginal communities of the submission. If there are Surface Rights Owners they will be notified by the proponent of their intent to submit an exploration plan. MNDM posts exploration plans on our website.  MNDM will carry out Aboriginal consultation and consider all comments received. Procedural aspects of consultation may, in some cases, be delegated to the early exploration proponent. The exploration plan becomes effective and the proponent may commence the exploration plan activities 30 days after circulation date unless they hear otherwise from the ministry.  General Requirements for early exploration activities (Schedule 1 of O. Reg. 308/12) and the Provincial Standards must be followed while carrying out the activities and rehabilitating the lands upon completion of the activities.

What Will Be Different?

Changes to the form include:

  • a new request for UTM (Universal Transverse Mercator) coordinates
  • a new question asking if there are Abandoned Mines Information System (AMIS) sites within the project area
  • additional questions about the purpose of the exploration work
  • request the proponent identify the commodities being sought
  • new questions related to the creation of trails
  • new questions about the exploration camp and how many people will be there
  • Request for proponent to indicate if fuel will be stored on the property
  • Request for proponent to indicate if ground geophysics without a generator will be performed.

This form will be submitted online when MLAS is launched.

Download the Revised Exploration Plan Application Form.

Exploration Permit Application (revised)

Who Submits This Form and Why?

The early exploration proponent (claim holder or assigned agent) must apply for and receive an exploration permit prior to carrying out any exploration permit activities as described in Regulation 308/12 Schedule 3.  A proponent may also be required by the Director of Exploration to apply for a permit application for activities not prescribed in Schedule 3. 

How Is The Application Currently Processed?

The permit application is either sent to mndm.plansandpermits@ontario.ca, delivered personally to a ministry office, faxed or sent by postal service.  If there are Surface Rights Owners a notice of intent to apply is sent to them by the proponent. The application is reviewed and posted to the Environmental Registry and circulated to notify identified Aboriginal communities.  MNDM posts exploration permit applications on our website.  MNDM will carry out Aboriginal consultation and consider all comments received. Procedural aspects of consultation may, in some cases, be delegated to the early exploration proponent. Specific terms and conditions may be applied to the permit to mitigate, avoid or eliminate potential impacts to the land. Within 50 days of this circulation date, the Director of Exploration will determine if appropriate consultation has been carried out and make a decision on the permit application, which could include specific terms and conditions. All parties are then informed of the decision.

What Will Be Different?

Changes to the form include:

  • a new request for UTM (Universal Transverse Mercator) coordinates
  • a new question asking if there are Abandoned Mines Information System (AMIS) sites within the project area
  • additional questions about the purpose of the exploration work
  • request the proponent identify the commodities being sought
  • new questions related to the creation of trails
  • new questions about the exploration camp and how many people will be there
  • a new request for the proponent to indicate if fuel will be stored on the property
  • a new request for the proponent to indicate if ground geophysics without a generator will be performed.

This form will be submitted online when MLAS is launched.

Download the Revised Exploration Permit Application Form.

Exploration Permit Renewal Form (new)

Who Will Submit This Form and Why?

This is a new form for the early exploration proponent (claim holder or assigned agent) to submit when applying to renew an existing permit.  This form simplifies the application process and is much shorter than the regular permit application form. It will clarify the status of tenure associated with the original permit, and specify if the work is completed, underway, or not started yet. 

How Is The Form Processed?

The form is either sent to mndm.plansandpermits@ontario.ca, delivered personally to a ministry office, faxed or sent by postal service.   If there are Surface Rights Owners a notice of intent to apply is sent to them by the proponent. It will be reviewed and posted to the Environmental Registry and circulated to notify identified Aboriginal communities.  MNDM posts exploration permit applications on our website.  MNDM will carry out Aboriginal consultation and consider all comments received. Procedural aspects of consultation may, in some cases, be delegated to the early exploration proponent. Specific terms and conditions may be applied to the permit to mitigate, avoid or eliminate potential impacts to the land. Within 50 days of the circulation date the Director of Exploration will make a decision on the permit application if the ministry is satisfied that the appropriate consultation has been carried out. All parties are then informed of the decision.

This form will be submitted online when MLAS is launched.

Download the Revised Exploration Permit Renewal Application Form.

Instructions, Definitions and General Guidance for Submitting a Plan or Permit Application (revised)

MNDM is also updating its Instructions, Definitions and General Guidance for Submitting an Exploration Plan or Exploration Permit Application. These documents instruct early exploration proponents on how to fill out the forms and adhere to existing regulations, and outlines the requirements for providing detailed maps of activities and their location which helps the ministry in its consultation with identified Aboriginal communities. The document also lists other existing laws and regulations that may apply to early exploration activities for proponents to consider. Instructions for plans and permits are posted on the ministry website.

What Will Be Different?

The new instructions provide more information on the Aboriginal consultation process, additional details on the exploration permit amendment and renewal processes, MNDM’s mapping requirements and provides examples of maps, agent letters as well as a sample completed form, and lists other regulatory considerations.

Early Exploration Plan and Permit Activity Information Sheets (revised)

Activity Information sheets have also been updated for both exploration plan and permit level activities.  These sheets are appended to exploration plans or permit applications that are circulated to Aboriginal communities. They inform the community about the different activities, their potential for disturbance on the land and the rehabilitation measures required under the regulation.

What Will Be Different?

The new activity information sheets combine all activities for plan submissions or permit applications into one comprehensive document (the activity information sheets that are being replaced are specific to each activity).  The new sheet also lists the activities that require a plan or a permit to make a clear distinction between plan and permit activities.

As part of our efforts to improve outreach to Indigenous communities, the sheets will be available in Cree, Oji-Cree and Ojibway to optimize community members’ understanding of early exploration activities proponents are seeking to undertake on the land.

Download a Sample of a Plans and Permits Revised Activity Sheet.