Directive 5.1 Submit Report of Work

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Important Changes (effective April 10, 2018)

Ineligible work type: re-cutting of claim boundary lines is no longer eligible for assessment work credit.

Receipts required: supporting receipts and invoices must be provided with your assessment work report.

Aboriginal Consultation Costs: Aboriginal Consultation Costs must be filed along with eligible geoscience assessment work, even for the first unit of assessment work.

Double credits for grass roots prospecting: Labour costs for grass roots prospecting will be credited at 200%. Report the actual cost (100%) in your submission and when it is approved, the appropriate adjustment to the credits will be made, in accordance with O. Reg. 65/18.

 

To start your assessment work report submission

Work reporting menu
Image 1: The ‘Submit Report of work’ component of the ‘Work Reporting’ menu is used to submit an assessment work report in MLAS.

Select ‘Work Reporting’ and ‘Submit Report of Work’ from left menu to report work performed on mining lands (unpatented mining claims, leases, patents, exploratory licences of occupation, or mining licences of occupation – See Image 1).

  1. Create Submission


'Create Submission' form for an assessment work report submission in MLAS.
Image 2:
'Create Submission' form for an assessment work report submission in MLAS.

  • Enter User Information
    • Identify the person or company for whom you are submitting the assessment work report by entering that person’s or company’s client ID number, or the person’s or company’s name (number 1 on Image 2). If you are an Assessment Work Manager (AWM), identify the person or company for whom you are submitting the assessment work report.
      Note: only one client number can be entered, but if you are an AWM, you can add the mining lands for several clients, (provided all necessary permissions have been granted).
    • Click on ‘Create Submission’ (number 2 on Image 2) to proceed to the ‘Input Mining Rights’ step.
  • Open Saved Drafts
    • if you had already started a submission and wish to proceed from the draft, click on the Draft ID (number 3 on Image 2).
      • Click on ‘Delete’ if you want to remove a draft permanently (number 4 on Image 2).
        Note: drafts are automatically deleted after 15 days.
  • Select ‘Dashboard’ (number 5 on Image 2) if you do not wish to create a submission.
  1. Input Mining Rights

  • Enter Assessment Work Period

    Assessment Work period entry for an assessment work report submission in MLAS
    Image 3: Assessment Work period entry for an assessment work report submission in MLAS.
    • Indicate the ‘Field Work From Date’ (number 1 on Image 3) and the ‘Field Work To Date’ (number 2 on Image 3).
    • Use the calendar tool or type the date directly in the text box (click twice in the box to edit it directly).
  • Select Commodities

    Commodity entry for an assessment work report submission in MLAS
    Image 4: Commodity entry for an assessment work report submission in MLAS.
    • (Optional) Select a commodity group in the ‘Commodity Group’ drop-down list (number 1 on Image 4). Once you have selected a group, the commodity selection in the next list will reflect the group(s) selected. To select more than one group press the control key and hold while clicking on the groups.
    • Select commodities in the ‘Commodities Explored For’ drop-down list (number 2 on Image 4). To select more than one commodity press the control key and hold while clicking on the commodities
    • (Optional) Type any additional information about the commodity(ties) you are exploring for in the ‘Supporting Commodity Information’ text box (number 3 on Image 4).
  • Enter the Mining Claims / Mining Lands where Assessment Work was Performed

    Commodity entry for an assessment work report submission in MLAS
    Image 5: Mining lands entry, indication of exploration plans and/or permits, and indication of the intent to submit a pending distribution associated to this assessment work report submission in MLAS.
    • Identify the mining land in the ‘Tenure Numbers’ text box (number 1 on Image 5), by using a comma-separated list, or by selecting them on the map selection tool (click on the map icon– number 2 on the Image 5).
    • Check the ‘Plan of Permit Not required’ box (number 3 on Image 5) only if an Exploration Plan or Permit was NOT required to perform the work.
      Note: if an Exploration Plan or Permit was required for a reported type of work, but was not in effect during the performance of the work, this work and any associated cost will not be eligible for assessment work credit.
    • Choose ‘Yes’ or ‘No’ (number 4 on Image 5) to indicate whether you intend to submit a pending distribution with the report.
      • A pending distribution allows you to move credits from the mining lands listed in this assessment work submission to one or more contiguous unpatented mining claims. MLAS will automatically complete the distribution once the submission is approved.
        Note: by selecting 'No', you will not be able to submit a pending distribution to keep your claims from forfeiting. If your claims may forfeit within the next 90 days, please consider selecting 'Yes' and submitting a pending distribution.
        Note: you may only file one pending distribution per assessment work report submission.
        Note: an unpatented mining claim may only have one pending distribution at the time.  Another pending distribution will be allowed only once the report submission and the current pending distribution are processed.
  • Include Supporting Documentation

    Supporting documentation entry for an assessment work report submission in MLAS.
    Image 6: Supporting documentation entry for an assessment work report submission in MLAS.
    • Click on ‘Attach’ (number 1 on Image 6) to open required support documents.
      Note: a technical report is mandatory for all assessment work reports.
      • Select the necessary supporting documents (technical report, maps and/or other) and expense verifications documents (receipts and invoices) for your work.
      • Portable Document Format (PDF) is the only file format accepted by MLAS.
      • File size is limited to 100 Mb, and the total that can be uploaded is limited to 100 Mb.
    • Select Document Type from the drop-down list (number 2 on Image 6) to indicate what type of document you have attached (Technical Report, Map, Expense Verification, or Other).
    • Click ‘Remove’ (number 3 on Image 6) if you wish to delete any attached document.
  • Click ‘Back’ (number 4 on Image 6) if you wish to change any details captured at the ‘Create Submission’ step.
    Note: any information entered in the current step will be deleted if you go back.
  • Click ‘Save’ (number 5 on Image 6) to save what you have completed so far.
    Note: this step may take some time depending on the size of the submission. Once the draft is saved successfully a pop-up message will be displayed at the bottom right of you screen (See Image 7).
    Confirmation that submission of work transaction has saved successfully
    Image 7: pop-up confirmation that a draft of the assessment work report submission has been saved in MLAS.
     
  • Click ‘Next’ (number 6 on Image 6) to move to the ‘Input Cost Details’ step.
    Note: for big files, slow internet uploading speed, files may take some time to upload on MLAS. A blue uploading bar will show the progress of the upload at the top of the page. Wait until the upload is complete and do not try to navigate away or you may lose what you have completed so far.
  1. Input Cost Details

  • Add Exploration Activities
    Exploration activity entry for an assessment work report submission in MLAS
    Image 8: Exploration activity entry for an assessment work report submission in MLAS.
    • Click on ‘Add Exploration Activity’ (number 1 on Image 8) and choose a work type from the drop-down list pop-up (number 2 on Image 9).
      • Eligible work types and associated work subtypes for report of work on mining lands are listed in Table 1 below.
        Work type selection for an assessment work report submission in MLAS.
        Image 9: Work type selection for an assessment work report submission in MLAS
        Table 1: Work types and work subtypes selection in MLAS for work performed on mining lands.
        Work typeWork Subtype
        ProspectingGrass Roots Prospecting
        Physical WorkBedrock Pitting and Trenching (>1m3 and <3m3 in 200 m Radius)
        Bedrock Pitting and Trenching (>3m3 in 200 m Radius)
        Mechanized Stripping (<100m2 in 200 m Radius)
        Mechanized Stripping (>100m2 in 200m Radius)
        Manual Stripping
        Manual work

        Sampling Program

        Bulk Sampling
        Drill Core Sampling
        Non-core Drill Sampling
        Overburden Heavy Mineral Processing
        Metallurgical Testing
        Beneficiation
        Industrial Mineral Testing
        Dimensional Stone Removal
        Other Sampling
        Remote Sensing ImageryImagery
        LiDAR
        Geological Survey WorkGeological Survey
        Geochemical Survey WorkGeochemical Survey
        Ground Geophysical Survey WorkBorehole Geophysics
        Magnetics
        Electromagnetics
        Gravity
        Induced Polarization
        Magnetotellurics
        Radiometrics
        Resistivity
        Seismic
        Self-Potential
        Other Ground Geophysics
        Airborne Geophysical Survey WorkAirborne Magnetics
        Airborne Electromagnetics
        Airborne Gravity
        Airborne Radiometrics
        Other Airborne Geophysics
        Modelling or Reprocessing of DataData Modelling
        Data Reprocessing
        Exploratory DrillingCore Drilling
        Non-core Drilling
        Drill Core or Drill Sample SubmissionsDrill Core Submission
        Drill Sample Submission
        Petrographic WorkMicroscopy
        Scanning Electron Microscopy
        Electron Microprobe Study
        Other Petrographic Work
        Environmental Baseline StudyEnvironmental Baseline Study
        Rehabilitation Required or Permitted Under the ActRehabilitation
        Associated Work typesLine Cutting
        Assays

        Work type detail entry for an assessment work report submission in MLAS.
        Image 10: Work type detail entry for an assessment work report submission in MLAS.
      • Once a row for the selected work type has appeared, select a ‘Work Subtype’ from the drop-down list (number 1 on Image 10).
      • Select a ‘From Date’ (number 2 on Image 10) to indicate when the Work Subtype started.
      • Select a ‘To Date’ (number 3 on Image 10) to indicate when the Work Subtype ended.
        Note: if the Work Subtype started more than 2 years ago, and ended less than 2 years ago, the costs should be broken down so that the adjusted credit is properly calculated by MLAS. Work performed more than 2 years ago, will be credited at 50% of the Actual Cost. Work performed less than 2 years ago will be credited at 100% of the Actual Cost.
        Example: I am reporting today – June 16, 2018 – that I performed Grass Roots Prospecting between May 05, 2016 and June 21, 2016. I should report Grass Roots Prospecting between May 05, 2016 and June 15, 2016 first. I should then add a row to report Grass Roots Prospecting between June 16, 2016 and June 21, 2016).
        Note: work performed more than 5 years ago is not eligible for assessment work credit.
      • Indicate a ‘Unit of Work’ (number 4 on Image 10) to identify how the cost is broken down (e.g.: per hour, or per meter). Note that this field may also be used to enter a description if the work subtype cost needs to be broken into several entries. This field is limited to 50 characters.
      • Indicate a ‘Cost/Unit’ (cost per unit - number 5 on Image 10) to identify the cost for one unit of work (e.g.: input 20 if the cost per unit is $20 per hour).
      • Enter the ‘Actual Cost’ (number 6 on Image 10) to indicate the full cost of performing the Work Subtype.
        • The next column, ‘Adjusted Credit’, is calculated by the system, and will adjust the cost down if the work is more than 2 years old (50% of actual cost), or more than 5 years old (0% of actual cost).
        • Enter the actual labour costs for grass roots prospecting. Geoscience assessors will double the adjusted costs when the submission is reviewed.
      • Click on ‘Add Work Type Detail’, to add more rows for the same work type, (number 7 on Image 10) and proceed as above.
      • If there is more than one type of Exploration Activity, click on ‘Add Exploration Activity’ (number 8 on Image 10) and proceed as above.
      • To remove Work Type rows, click on ‘Remove Work Type Detail’ (number 9 on Image 10).
        Associated cost entry for an assessment work report on MLAS.
        Image 11: Associated cost entry for an assessment work report on MLAS.

        Associated cost selection for an assessment work report in MLAS.
        Image 12: Associated cost selection for an assessment work report in MLAS.
         
  • Click on ‘Add Associated Cost’, if there are any associated costs (number 1 on  Image 11), and select an associated Cost Type from the drop-down list pop-up (number 2 on Image 12).
    Note: this button appears only after at least one work type has been added.
    Associated cost details entry for an assessment work report in MLAS.
    Image 13: Associated cost details entry for an assessment work report in MLAS.
    • Select a ‘From Date’ (number 1 on Image 13) to indicate when the associated cost started.
    • Select a ‘To Date’ (number 2 on Image 13) to indicate when the associated cost ended.
      Note: if the associated cost started more than 2 years ago, and ended less than 2 years ago, it should be broken down so that the adjusted credit is properly calculated by MLAS. Costs performed more than 2 years ago will be credited at 50% of the Actual Cost. Costs performed less than 2 years ago will be credited at 100% of the Actual Cost.
      Note: costs more than 5 years old are not eligible for assessment work credit.
      Example: I am reporting today – June 16, 2018 – that I rented a core shack between May 05, 2016 and June 21, 2016. I should report this cost between May 05, 2016 and June 15, 2016 first. I should then add a row to report this cost between June 16, 2016 and June 21, 2016).
    • Indicate the ‘Unit of Work’ (number 3 on Image 13) to identify how the cost is broken down (e.g.: per item, or per night).
    • Indicate a ‘Cost/Unit’ (cost per unit) (number 4 on Image 13) to identify the cost for one unit (e.g.: input 120.59 if the cost per unit is $120.59 per night).
    • Enter the ‘Actual Cost’ (number 5 on Image 13) to indicate the full incurred associated cost (rounded).
    • If there is more than one Associated Credit, click on ‘Add Associated Cost’ (number 6 on Image 13) and proceed as above.
    • (Optional) To remove Associated Cost rows, click on ‘Remove Associated Cost’ (number 7 on Image 13).
  • Add Communities Consulted
    • If Aboriginal costs are not reported in this submission, please, skip to the “Mineral Tenure Reserves” section further down.
      Aboriginal communities’ entry for an assessment work report in MLAS.
      Image 14: Aboriginal communities’ entry for an assessment work report in MLAS.

      Aboriginal communities, and contact person selections for an assessment work report in MLAS.
      Image 15: Aboriginal communities, and contact person selections for an assessment work report in MLAS.
       
    • Click ‘Add Community’ (number 1 on Image 14).
    • Select the community from the drop-down list (number 2 on Image 15), that you consulted with.
      • Select the contact person for your consultation (number 3 on Image 15).
        Note: credit will be given only for costs related to consultation conducted with those communities identified by MNDM for consultation as per the Ministry’s policy: Consultations and Arrangements with Aboriginal communities at Early Exploration. Direction should always be sought from MNDM as to the appropriate communities to consult.
        • For further details on the requirements for reporting on Aboriginal consultation costs, please refer to section 2 in the ‘Costs and Expenses’ part of the Technical Standards.
      • Click on ‘Add Community’ if you consulted more than one community, (number 4 on Image 15) and proceed as above.
      • To remove a Community row, click on ‘Remove Community’ (number 5 on Image 15).
  • Add Aboriginal Consultation Cost
    • If Aboriginal costs are not reported in this submission, please, skip to the “Mineral Tenure Reserve” section further down.

      Aboriginal Consultation cost entry for an assessment work report in MLAS
      Image 16: Aboriginal Consultation cost entry for an assessment work report in MLAS

      Aboriginal Consultation cost selection and detail entry for an assessment work report in MLAS.
      Image 17: Aboriginal Consultation cost selection and detail entry for an assessment work report in MLAS.
       
    • Click on 'Add Aboriginal Consultation Cost’ (number 1 on Image 16).
      • Select the ‘Consultation Cost Type’ from the drop down list (number 2 on Image 17).
      • Select a ‘From Date’ (number 3 on Image 17) to indicate when the cost started.
      • Select a ‘To Date’ (number 4 on Image 17) to  indicate when the cost ended
        Note: Aboriginal Consultation done before November 1, 2012 is not eligible for assessment work credit.
        • Aboriginal Consultation Costs are not reduced if more than 2 years old or 5 years old.
        • Aboriginal Consultation Costs incurred before the staking of a legacy claim or the registration of mining claims is not eligible for Assessment Work credit.
      • Add a detailed description of the cost in the ‘Description’ text box (number 5 on Image 17).
      • Enter the ‘Actual Cost’ (number 6 on Image 17) to indicate the full incurred cost.
      • Click on ‘Add Aboriginal Consultation Cost’, if you have more Aboriginal consultation costs to report, (number 7 on Image 17) and proceed as above.
      • (Optional) To remove a Consultation Cost, click on ‘Remove Aboriginal Consultation Cost’ (number 8 on Image 17).
        Mineral Tenure reserves and exploration plans and permits entries for assessment work report in MLAS.
        Image 18: Mineral Tenure reserves and exploration plans and permits entries for assessment work report in MLAS.
  • Complete Mineral Tenure Reserves
    • The mining land numbers that were identified at the ‘Input Mining Rights’ step will be listed in the Mineral Tenure Reserves table.
    • If you required an Exploration Plan or Permit to perform the work reported, select the appropriate Exploration Plan or Permit number in the ‘Authorized Instruments’ column using the drop-down list (number 1 on Image 18).
    • Enter the costs for the work performed on each mining land in the ‘Exploration Work Expenses’ column or in the ‘Aboriginal Consultation Expenses’ column, appropriately (number 2 on Image 18).
      • Ensure that the Totals in the Mineral Tenure Reserves table (number 3 on Image 18) are equal to the ‘Total Adjusted Credit for Exploration Work’ and to the ‘Total Credit for Consultation Work performed’ reported below the table (number 4 on Image 18).
        Pending distribution Terms and conditions acknowledgement in MLAS.
        Image 19: Pending distribution Terms and conditions acknowledgement in MLAS.
    • Select ‘I Agree’ in the drop-down list (number 1 on Image 19) to answer the following: “I hereby acknowledge that I have read and understand and accept the stated terms and conditions”.
      Navigation and save buttons
      Image 20: Navigation and save buttons in MLAS.

      Note: the terms and conditions are related to submitting a pending distribution and are stated in the summary step.
    • Select ‘Back’ (number 1 on Image 20) if you wish to change any details captured at the ‘Input Mining Rights’ step. Any information entered in the current step will be deleted if you go back.
  • Click on ‘Save’ (number 2 on Image 20) to save the work done so far on this submission. Once you have saved, you may close and the submission draft will be saved when you reopen ‘Submit Report of Work’ from left menu.
    Note: this step may take some time depending on the size of the submission. Once the draft is saved successfully a pop-up message will be displayed at the bottom right of you screen, as seen below, in Image 21.
    Confirmation that submission of work transaction has saved successfully 			-
    Image 21: Pop-up confirmation that a draft of the assessment work report submission has been saved in MLAS.
  • Select ‘Next’ (number 3 on Image 20) to move to the ‘Summary’ step.
  1. Summary

  • Review the Summary Page.
    Navigation buttons
    Image 22: Navigation buttons in MLAS.
     
  • Click ‘Back’ (number 1 on Image 22) if you wish to change any details captured at the ‘Input Cost Details’ step.
  • Click ‘Next’ (number 2 on Image 22) to submit your work report, and move to the ‘Confirmation’ step.
  1. Confirmation

Work report has been submitted successfully
Image 23: Confirmation of assessment work report submission and tracking Event ID, Transaction ID, and Report number assigned to the submission in MLAS.

  • Your Work report has been submitted successfully (number 1 on Image 23).
  • The work report submission has been assigned an Event ID, a transaction ID, and an Assessment Work Report Number (number 2 on Image 23).
  • Click on ‘Dashboard’ at the bottom left of the screen (number 1 on the Image 24) to go back to your dashboard.
    Navigation button on MLAS to go back to the Dashboard.
    Image 24: Navigation button on MLAS to go back to the Dashboard.